document scanning made simple
A GUIDE TO OUR SCANNING PROCESS
Go Shred offer a full Documents Management Service. This includes our Document Scanning Service. This ensures we can give our valued clients the ease of managing your documents throughout their lifespan. With so many businesses Hot Desking when in the office and working from home for the remainder, having your records at hand, no matter where you are, is essential for the optimised office. Scanning is your key to this.
By utilising this fully immersive service we can digitally convert your paper documents to optimise your workflow.
This will ensure your staff have secure access to all your data, with the knowledge that no matter where your staff are working, they can have the freedom and access to efficiently perform their day to day tasks to the high standards we all demand
DOCUMENT SCANNING SERVICES: HOW WE REVOLUTIONISE YOUR WORKFLOW
Having part or all of your archive accessible immediately at your desk is often the best way to increase efficiency, minimise costs and eliminate the burden of paper based filing.
We offer an efficient and cost effective solution with our document scanning service, compliant with Code of Practice: BS10008:2008 Evidential weight and legal admissibility of electronic information standard.
We utilise the latest in high speed scanning, indexing and secure cloud based access, for multiple users with bespoke access rights.
HIGHEST POSSIBLE STANDARDS: THE QUALITY WE SCAN THE DOCUMENTS TO
Our methods and scan bureau are in compliance with the Quality Management System ISO9001 and also the information security standard ISO27001.
From the beginning, your materials are kept in our operative's custody as they are taken to the secure, GPRS tracked vehicle. The documents are then transported to our partner scanning Bureau, located on the outskirts of Leeds. Here they are prepared and sorted in accordance with the agreed method of indexing.
From there they are scanned by professional high volume scanning machines capable of processing thousands of sheets of paper at a time, whilst using OCR technology to capture the data and make them fully searchable.
SECURE SHRED & RECYCLING: WHAT HAPPENS TO THE MATERIALS AFTER SCANNING
Once the scanning has taken place we put your documents into quarantine storage until it has passed the internal Quality Control and then been approved by you.
Once signed off by you, the materials are securely transported to the BS/EN15713 and ISO9001 accredited site, your materials are now securely destroyed and completely harmless. Following the secure shredding the materials are fed into a large "Mill Sized" baler, churning out bales that weigh between 400kg and 500kg.
The materials are then taken to a paper mill, usually in the United Kingdom, where they are turned into paper towels and similar paper products.
RECORDS & DOCUMENT MANAGEMENT SOLUTIONS FROM GO SHRED
OVERRUN WITH DOCUMENTS?
Go Shred are specialists in providing Documents Management Services solutions. We offer you a comprehensive Document Storage, Document Scanning Service and Confidential Document Shredding solution for your company's full workflow. From collection, storage, retrieval, scanning files and destruction of your files at the end of their life we will provide an efficient and transparent service at competitive prices.
Literally a one stop shop for all your Document requirements
DOCUMENT STORAGE
We can help your organisation save space and money by outsourcing document storage to us - a company that specialises in storing and managing your archives - keeping them secure, safe and easy to access. This will free up your site for use in a more productive manner, keeping your documents safe in the event of fire or flood and giving you industry leading levels of retrieval with the personal touch.